The Ultimate Event Planning Checklist

1. Set Your Event Objectives and Budget

Start your planning by defining the purpose of the event and setting your budget. Ask yourself:

• What’s the main goal of the event? (e.g., celebration, networking, or fundraising)
• Who are you planning for? (e.g., friends, clients, employees)
• What is your total budget, including extra funds for unforeseen costs?

2. Select the Ideal Venue

Picking the right venue is a key decision in the planning process. Look for a space that matches your event’s size, style, and logistical needs. At Claridge, we provide a variety of flexible venues for all kinds of events, from corporate meetings to weddings.

• Check if the venue is available for your chosen event date.
• Make sure the venue provides essential amenities like AV equipment, seating, and parking.
• Take a tour of the venue to ensure it aligns with your expectations.

3. Develop a Clear Event Timeline

Create a structured timeline to stay on top of every detail. Break your timeline into these stages:

• Before the Event: Invitations, vendor coordination, and rehearsals.
• Event Day Timeline: Setup, guest arrivals, scheduled activities, and takedown.
• Post-Event: Cleanup, feedback collection, and follow-ups.

4. Handle Vendor Coordination and Services

Depending on your event, vendors such as caterers, photographers, and entertainers may be required. Here’s how to handle vendor coordination:

• Make sure to book your vendors ahead of time to secure their services.
• Ensure that all contracts and payment arrangements are confirmed.
• Have a list of vendor contact details for easy access on event day.

5. Be Ready for Anything with Contingency Plans

Unexpected challenges can arise, so plan for potential issues.

• For outdoor events, have a weather backup plan in place.
• Bring extra supplies (e.g., chargers, pens, tape).
• Have a reliable team in place to take care of unexpected changes.

Why Claridge is the Perfect Choice for Your Event?

Claridge makes event planning easier with flexible venues and personalized support for every occasion. Let us help you create an unforgettable experience.